It's the Friday before a long weekend. A deadline is looming. You only have today to make a decision about your big launch. And goodness only knows no one wants to be working on Labour Day. Fortunately, the usual naysayers didn't make the meeting - they've already headed to the cottage. Everyone at the table has been carefully selected because they're committed to getting the work done. You've set the end time for 3pm so you can submit the recommendations and all be on your way. What could possibly go wrong? Here are some last-minute checks to make sure you get finished on time.
First, congratulations on the time constraint, maybe. Time constraints do signal that this is not the time for endless discussion. But they can also mean that people who need a lot of time to express themselves, may simply shut down or acquiesce, instead of giving valuable feedback.
Does everyone know the purpose of the meeting? If you haven't set a clear agenda stating that this is a decision-making meeting (as opposed to an information/status update meeting or an idea-generating meeting, even the best people can arrive with the wrong idea, dragging out the conversation because they feel like they weren't heard at the last meeting.
Do you have as much information as possible, readily at hand? Save time by running around looking for data or feedback you've already gathered in advance. Make sure it is already assembled in one place, and that a copy has been forwarded to the attendees in advance of the meeting, in case they need more time to process.
Did you gather that information collaboratively? In the video on Mind the Product's blog, Tricia Wang points out that you are not the voice of the customer. None of you. And while we try not to use never, always, all, none, and everyone in a collaborative environment, we're with her on this one.
Did you appoint a decider? The thing about urgent decisions, is that they must be made. Sometimes, even in the face of indecision. There may also be someone who can ultimately overrule whatever you decide. They need to be in the room. If they can't (sound of screeching brakes), you may just have to push out the deadline.
If you've done all this, and someone is still arguing, filibustering, or sulking in the corner because they're not being heard, it's time to step back and start over. And if the team can't agree that this is a decision-making meeting, that decision may just have to wait for Tuesday, because you've got bigger problems to solve.
I'm Megann Willson and I'm a Partner and CEO here at PANOPTIKA. I'm also a researcher, strategist and facilitator who works with clients to help them hear the voice of their customer, figure out how to use what they've learned, and make better decisions. You can also find me, and my partner Steve Willson, on Twitter or LinkedIn. Want more News You Can Use delivered right to your inbox? Click the handy button, below.
Megann and Steve, Partners in PANOPTIKA, are working for our clients every day to help them see everything they need to know to make better decisions in their complex business environment.
Want useful advice for better business decisions, delivered direct to your inbox? (It's like a free coach who comes to you!)